Memo To: Mayor and Board of Aldermen
From: Mark Stephens, Interim City Manager
Date: April 17, 2014
Re: April 22, 2014 Agenda Explanations
1. Meeting opened by Mayor Dana E. Outlaw. Prayer by Alderman Kinsey. Pledge of Allegiance.
2. Roll Call.
3. Conduct Second Public Hearing on a Proposed Application for the 2013 CDBG-Infrastructure Grant Program and Adopt Resolution Authorizing Submission of Application for Same.
(Wards 1 and 2) As a part of the HUD Citizen Participation requirements to apply for CDBG funds, the applicant must hold two public hearings. This is the second of such public hearings; the first one was held on April 8, 2014. After conducting this hearing, staff is asking the Board to adopt a Resolution authorizing the submission of an application for the CDBG funds. The application will request approximately $3,000,000 in funding. If funds are received, staff proposes to replace the old sanitary sewer collection lines on Frist Avenue, Second Avenue, Cedar Street and Chapman Street. While no City match is required, staff recommends the City commit $3,000 to the program to receive points in the competitive ranking process in case of a tie. Additionally, the City must use local funds for any house connections that may be needed. Please refer to the attached memo from Jeff Ruggieri. (See Backup)
4. Presentation of Community Partner Plaque.
The City was previously awarded a 2012 CDBG Talent Enhancement Capacity Building (TECB) Grant in the amount of $50,000. The grant was applied for in partnership with Neuse River Community Development Corporation (NRCDC), and the funds were used to pay for training, travel and salary costs for the NRCDC staff who received the training. The training focused on developing appropriate and competitive CDBG grants, administering CDBG grants, grant writing and administration, economic impact analyses, community survey research and design, and feasibility study preparation. Tharesa Lee, Interim Executive Director of NRCDC, will present the plaque to the City. A memo from Jeff Ruggieri is attached. (See Backup)
5. Presentation and Review of City’s Updated Goals and Objectives.
At the February 8, 2014 retreat, the City’s current goals and objectives were reviewed. During the review, these were restructured and new goals and objectives were established. Mark Stephens, Interim City Manager, will make a presentation of the updated goals and objectives. (See Backup)
6. Adopt Resolution Calling for Public Hearing on Draft 2014-2019 Consolidated Plan and 2014 Annual Action Plan for the Community Development Block Grant (CDBG) Entitlement Cities Program.
CDBG and HUD regulations require a public hearing be conducted to receive comment on the contents of the draft Consolidated Plan and Annual Action Plan for the CDBG Entitlement Cities program. The attached resolution calls for a public hearing to be scheduled on May 13, 2014 for such purpose. Please refer to the memo from Jeff Ruggieri for additional information. (See Backup)
7. Adopt Resolution Calling for Public Hearing to Consider Richard and Ruth John’s Rezoning Request for 1702 Trent Boulevard.
(Ward 1) As you recall, a public hearing was conducted on this rezoning request at the March 11, 2014 Board of Aldermen meeting, and that hearing was continued until the March 25, 2014 Board of Aldermen meeting. The property owners had requested the lot be rezoned from R-15 Residential District to C-5 Office and Institutional District. On March 25th, the Board of Aldermen sent this matter back to the Planning and Zoning Board for further consideration and contemplation of rezoning to R-8 Residential District. The Planning and Zoning Board hearing is scheduled for May 6, 2014. The attached resolution will call for the Board of Aldermen to conduct a public hearing on May 13, 2014, which will be after the Planning and Zoning Board has reconsidered the issue. A memo from Kevin Robinson is attached. (See Backup)
8. Adopt Resolution Calling for Public Hearing to Consider Mark Hardeman and Greg Rhodes’, of Pendergraph Companies, Rezoning Request for 3715 Trent Boulevard. (Public hearing scheduled for 4/22/14 will not be held; request withdrawn by applicant.)
(Ward 6) Previously, Mark Hardeman and Greg Rhodes of Pendergraph Companies had requested a 13.33-acre tract at 3715 Trent Road be rezoned from R-15 Residential District to R-8 Residential District. A public hearing had been scheduled for the April 22, 2014 Board of Aldermen meeting to receive comments on this request. However, the applicants have since withdrawn this application as it was not approved at a recent Planning and Zoning Board meeting as that Board felt it was inconsistent with the character of the surrounding residential neighborhoods and Trent Road.
As a result, the applicants have reapplied for a 5-acre tract at 3715 Trent Road to be rezoned from R-15 Residential District to C-3 Commercial District. The specific intent of the C-3 Commercial District is to provide for offices, personal services and retail. This new application will be heard at the May 6, 2014 meeting of the Planning and Zoning Board. The attached resolution calls for a public hearing to be held by the Board of Aldermen on May 13, 2014, which will be after the Planning and Zoning Board has rendered its decision.
See attached memo from Kevin Robinson for additional information. (See Backup)
9. Adopt Resolution Approving Memorandum of Agreement with Neuse-Trent Housing Alliance.
The Neuse-Trent Housing Alliance is a partnership of agencies that provide a broad range of services for eligible individuals and families who are facing homelessness. The City has been a partner in the Housing Alliance, with staff attending monthly meetings and participating in appropriate activities. The City has been asked to formalize its partnership through a Memorandum of Agreement. The term of the agreement is approximately five years, running from April 22, 2014 to April 30, 2019. There are no financial obligations for either party. Tharesa Lee, Interim Executive Director of NRCDC and Co-Chair of Neuse-Trent Housing Alliance, will be on hand to answer any questions. Please refer to the attached memo from Jeff Ruggieri for additional information. (See Backup)
10. Adopt Resolution Awarding Bid to Signs Etc. for the Wayfinding Project and Authorizing City Manager to Execute Contract and Any Change Orders Within Budgeted Amount.
(Wards 1 and 2) A pre-bid meeting was conducted on March 25, 2014 for the Wayfinding Project, and bids were received and opened on April 1, 2014. The low bidder was Signs Etc. of Charlotte, NC, with a base bid of $140,245.54. The attached resolution awards the bid to Signs Etc., and authorizes the City Manager to execute a contract with said vendor on behalf of the City, as well as any change orders that are within the budgeted amount. See attached memo from Mark Stephens. (See Backup)
11. Adopt Budget Ordinance to Establish Wayfinding Project Fund and Adopt FY2013-14 Budget Amendment for General Fund.
(Wards 1 and 2) This item relates to item #10 above. A project fund needs to be established for the Wayfinding Project, and a budget amendment is needed to decrease appropriations in General Administration and increase appropriations in Interfund Transfers to allow for a transfer to the Wayfinding Signs Grant Project Fund. The funds for this project will be derived from grant funds of $100,000 from the NC Department of Transportation and $35,000 from the New Bern Tourism Development Authority. City funds in the amount of $19,270 will make up the remaining amount needed to complete the project. A memo from Keith Fiaschetti is provided. (See Backup)
12. Adopt Resolution Authorizing Exchange of an Existing Utility Easement Owned by the City Over Property Owned by Charles Oakley and wife, Amanda Oakley (PID 6-213-K-291) for New Utility Easements Over the Oakley Property.
The City is the owner of a utility easement located upon real property owned by Charles and Amanda Oakley. Upon the request of Craven County, the City desires to relocate its utility easement and exchange its interest in said easement for new utility easements over the property. The value of the old easement is estimated to be less than $1,000, and the value of the new easements are also estimated to be less than $1,000. The City will pay all costs associated with the exchange of the easements. Scott Davis, City Attorney, will be available to answer any questions regarding the exchange. (See Backup)
13. Adopt Resolution Approving Contract with NC Department of Environment and Natural Resources (NCDENR) for Funding Through the 2013/14 Public Beach and Estuarine Access Grant Program and Authorizing the Mayor to Execute the Contract.
(Ward 1) In December 2013, the City was notified it would receive grant funds in the amount of $183,146 from the 2013/14 Public Beach and Estuarine Access Grant program. With these funds, the City plans to extend the river walk along the Trent River from Eden Street to Liberty Street and will include water access features such as a non-motorized boat launch and a pier with a gazebo. The attached resolution approves a contract with NCDENR for this funding and authorizes the Mayor to execute the contract. See attached memo from Jeff Ruggieri for additional information. (See Backup)
14. Adopt Resolution Closing the 200-300 Blocks of Middle Street and 300 Block of Pollock Street on June 25, 2014 from 8 a.m. to 8 p.m. for the Great Race Event.
(Ward 1) Mary Harris, Director of the Convention Center, has requested the 200-300 blocks of Middle Street and the 300-block of Pollock Street be closed from 8 a.m. to 8 p.m. on June 25, 2014 for the Great Race event. Approximately 80-100 cars will participate in the event. A memo from Mark Stephens is attached. (See Backup)
15. Adopt Resolution Closing the 700 Block of Cedar Street, 700 Block of Main Street and 600-800 Blocks of George Street on May 10, 2014 from 6 a.m. to 10 p.m. for Annual Duffest Event.
(Ward 1) The Greater Duffyfield Residents Council has requested the 700 block of Cedar Street, the 700 block of Main Street, and the 600-800 blocks of George Street be closed on May 10, 2014 from 6 a.m. to 10 p.m. for the Duffest 2014 event. NCDOT still owns and maintains George Street, and they have agreed to the closing. See attached memo from Mark Stephens. (See Backup)
16. Adopt Resolution Closing the 500 and 600 Blocks of George Street and 600 and 700 Blocks of Queen Street on May 21, 2014 from 8:30 a.m. to 10:30 a.m. for a Police Memorial Service.
(Ward 1) Joseph Cowan of the New Bern Police Department has requested the 600 and 700 blocks of Queen Street and the 500 and 600 blocks of George Street be closed on May 21, 2014 from 8:30 a.m. to 10:30 a.m. for the Police Memorial Service. This service will honor all Craven County police officers who have died in the line of duty. NCDOT still owns and maintains George Street, and they will also need to agree to the closing of that street. A memo from Mark Stephens is attached. (See Backup)
17. Adopt Resolution Closing Lee’s Drive to Main Street and Main Street to West Street on May 3, 2014 from 10 a.m. to 4 p.m. for United Missionary Baptist Church’s Second Annual Community Day Event.
(Ward 1) United Missionary Baptist Church will be holding its second annual Community Day event. They have requested Lee’s Drive to Main Street and Main Street to West Street be closed on May 3, 2014 from 10 a.m. to 4 p.m. to accommodate this event. A memo from Thurman Hardison is attached. (See Backup)
18. Approve Minutes.
Minutes from the March 11, 2014 Board Meeting are attached for review and approval.
20. Attorney’s Report.
21. City Manager’s Report.
22. New Business.
23. Closed Session.
INDIVIDUALS WITH DISABILITIES REQUIRING SPECIAL ASSISTANCE
639-7501 NO LATER THAN 3 P.M. THE DATE OF THE MEETING