Memo To: Mayor and Board of Aldermen
From: Mark Stephens, Interim City Manager
Date: March 06, 2014
Re: March 11, 2014 Agenda Explanations
1. Meeting opened by Mayor Dana E. Outlaw. Prayer by Alderman Schaible. Pledge of Allegiance.
2. Roll Call.
3. Request and Petition of Citizens.
This section of the Agenda is titled Requests and Petitions of Citizens. This is an opportunity for public comment, and we thank you for coming to the Board of Aldermen meeting tonight to share your views. We value all citizen input.
Speaker comments are limited to a maximum of 4 minutes during the public comment period. At the conclusion of 4 minutes, each speaker shall leave the podium. Comments will be directed to the full board, not to an individual board member or staff member. Although the board is interested in hearing your comments, speakers should not expect any comments, action or deliberation from the board on any issue raised during the public comment period.
In the board’s discretion, it may refer issues to the appropriate city officials or staff for further investigation. If an organized group is present to speak on a common issue, please designate one person to present the group’s comment, which shall be limited to a maximum of 4 minutes.
4. Conduct Public Hearing to Consider Richard and Ruth John’s Rezoning Request for 1702 Trent Boulevard from R-15 Residential to C-5 Office and Institutional District and Adopt Ordinance Amending Zoning Map for Said Property.
(Ward 1) A public hearing on this rezoning request was called for at the February 25, 2014 Board of Alderman Meeting. As a reminder of the history of this request, the Planning and Zoning Board voted on February 4, 2014 to recommend approval of a request by Richard and Ruth John to rezone a 0.55-acre lot at 1702 Trent Road from R-15 Residential District to C-5 Office and Institutional District. This lot is located on the corner of Chattawka Lane and Trent Boulevard, is referred to as the “old bakery”, and contains a mix of four nonconforming commercial and residential buildings. The intent of C-5 Office and Institutional District is to encourage use of land for residential, institutional and office purposes; to prohibit commercial and industrial uses of land which would generate large volumes of traffic or interfere with adjacent residential uses; and to serve as a transition between residential and more intensive uses. After conducting a public hearing, the Board is asked to adopt the proposed Ordinance amending the zoning map for the subject property. For additional information, please refer to the attached memo from Kevin Robinson. (See Backup)
5. Adopt Budget Ordinance Amendments to Close Out Various Project Funds.
Budget Ordinance Amendments are needed to close out three completed projects and to adjust the budgets to reflect the final activity totals. All three projects came in under budget as follows: the Five Points Area Planning Grant Project was $3,938 under budget, the South Front Street Streetscape Improvements Project was $12,120.66 under budget, and the Neuse Boulevard Phase II Water Project was $217,728.32 under budget. The residual balance for the South Front Street Streetscape Improvement Project will be transferred to the Municipal Service District (MSD) Funds, and the residual funds for the Neuse Boulevard Phase II Water Project will be transferred to the Water Fund’s fund balance. See the attached memo from Keith Fiaschetti for further specifics. (See Backup)
6. Adopt Resolution to Approve Water & Sewer Use Agreement with Ashley Park of New Bern, LLC (Ashley Park Apartments).
(Ward 6) Ashley Park of New Bern, LLC is proposing to develop a 72-unit apartment complex located on Highway 17 South. With 156 bedrooms, the calculated average daily water and sewer demand is 18,720 gallons per day (GPD). To facilitate this proposed development, a minor extension of the City’s water distribution system and sewer collection system will be installed by the developer. Section 74-74 of the City’s Code of Ordinances states any development requesting more than 15,000 (GPD) shall be required to enter into a written water and sewer use agreement to formally outline the roles and responsibilities of the City and the developer in establishing these services for the proposed project. Attached for your approval is the Resolution and Agreement. Jordan Hughes has provided a memo, which is also attached. (See Backup)
7. Adopt Resolution to Initiate Upset Bid Process by Advertising Notice of Offer to Purchase Property Owned by the City and Located at 1215 Myrtle Avenue.
(Ward 1) Harry Cotton has made an offer to purchase City-owned property located at 1215 Myrtle Avenue. This property was acquired in July 2010 through a joint tax foreclosure with the County. The City has incurred $9,314.99 in costs associated with the acquisition and demolition of the structure. The County gave its interest in the property to the City in lieu of paying its share of the cost to demolish the dwelling. The tax value of the property is $5,250, and Mr. Cotton’s offer is for $2,050. Please see the attached memo from Jeff Ruggieri. (See Backup)
8. Adopt Resolution to Initiate Upset Bid Process by Advertising Notice of Offer to Purchase Property Owned by the City and Located at 915 Murray Street.
(Ward 1) Harry Cotton has made an offer to purchase City-owned property located at 915 Murray Street. This property was donated to the City in December 2003. It has a tax value of $5,460, and Mr. Cotton’s offer is for $2,250. Please see the attached memo from Jeff Ruggieri. (See Backup)
9. Adopt Resolution Closing Specific Streets and Union Point Park from 6 p.m. on October 10, 2014 until 7 p.m. on October 12, 2014 for the Annual Mumfest Event.
(Ward 1) Susan Moffat-Thomas, Executive Director of Swiss Bear, has requested the City close Union Point Park and specific downtown streets for the annual Mumfest event. The park and street closures would begin on Friday, October 10, 2014 at 6 p.m. and continue through Sunday, October 12, 2014 until 7 p.m. See the attached memo from Mark Stephens, which specifies the streets and portions thereof to be closed. (See Backup)
10. Adopt Resolution Closing Streets in Union Point Park from 6 a.m. on April 11, 2014 until 6 p.m. on April 12, 2014 for the Annual Festival of Fun.
(Ward 1) The annual Festival of Fun is scheduled for Saturday, April 12, 2014. As a result, Parks and Recreation is requesting the streets of Union Point Park be closed from 6 a.m. on Friday, April 11, 2014 to April 12, 2014 at 6 p.m. A memo from Thurman Hardison is attached. (See Backup)
11. Approve Minutes.
Minutes from the January 28, 2014 Board Meeting, February 4, 2014 Recessed Meeting, February 8, 2014 Retreat and February 11, 2014 Board Meeting are attached for review and approval.
Alderman Kinsey and former Alderwoman Sabrina Bengel were appointed to the New Bern Area Metropolitan Planning Organization’s Transportation Advisory Committee on April 9, 2013. An alternate representative needs to be selected by to fill the vacancy left by former Alderwoman Bengel. (See Backup)
13. Attorney’s Report.
14. City Manager’s Report.
15. New Business.
16. Closed Session.
INDIVIDUALS WITH DISABILITIES REQUIRING SPECIAL ASSISTANCE SHOULD CALL
639-7501 NO LATER THAN 3 P.M. THE DATE OF THE MEETING