Memo to: Mayor and Board of Aldermen
From: Mark A. Stephens, City Manager
Date: April 19, 2018
Re: April 24, 2018 Agenda Explanations
1. Meeting opened by Mayor Dana E. Outlaw. Prayer Coordinated by Alderman Kinsey. Pledge of Allegiance.
2. Roll Call.
3. Considering Adopting a Resolution Calling for a Public Hearing on the Proposed Budget for Fiscal Year 2018-19
At this meeting, the City Manager will present the proposed budget for Fiscal Year 2018-2019. Budget workshops are scheduled for May 1st and 2nd. Following those workshops, a public hearing will be held as required by state statute. The proposed date of the hearing is May 8, 2018. A memo from J.R. Sabatelli, Director of Finance, is attached. (See Backup)
4. Consider Adopting a Resolution Calling for a Public Hearing on the Rezoning of 900 Broad Street.
(Ward 1) On behalf of One World Company, LLC, Danny Batten has requested the property located at 900 Broad Street be rezoned from a C-4 Neighborhood Business District to a C-3 Commercial District. The property is an approximately .44-acre parcel near the intersection of Queen and Broad Streets. It is further identified as tax parcel ID 8-008-151. The proposed date of the public hearing is May 8, 2018. A memo from Morgan Potts, City Planner, is attached. (See Backup)
5. Approve Minutes.
Draft minutes from the March 27, 2018 and April 10, 2018 regular meetings are provided for review and approval.
6. City Manager’s Presentation of Fiscal Year 2018-19 Budget.
Mark Stephens, City Manager, will distribute copies of the proposed budget for Fiscal Year 2018-19 and will share a PowerPoint presentation to spotlight significant areas within the budget.
7. Consider Adopting a Resolution Approving the Installation of Additional Street Lights.
(Ward 6) The Greenbrier Residents Association has requested additional street lighting on Greenbrier Parkway, Pine Valley Drive, and Cubhouse Drive. City staff evaluated these areas and determined additional street lighting was necessary in order to meet the City’s standard. The Public Utilities Department has estimated costs associated with the installation of these lights to be $12,194.00. A monthly cost of $50.64 will be incurred by Public Works for the utility bill. Please refer to the attached memo from Jordan Hughes, City Engineer and Acting Director of Public Utilities. (See Backup)
8. Consider Adopting a Resolution Authorizing the Submission of a Grant Application to the NC Parks and Recreation Trust Fund.
(Ward 5) As the Board is aware, staff desires to submit a grant application for 2018 PARTF funds to be utilized for the development of Martin Marietta Park. The amount sought is $475,000, which requires a dollar-for-dollar match. To meet this match, the land donation will be utilized. The amount to which the land may be used as a match will be dependent upon its appraised value. A memo from Foster Hughes, Director of Parks and Recreation, is attached. (See Backup)
9. Consider Adopting a Budget Ordinance to Establish the Garage Relocation Project Fund.
As discussed at the Board’s March 27, 2018 meeting, the budget for Fiscal Year 2018-19 includes a proposal for moving the city’s garage facilities from its current location to the Water Resources site on Neuse Boulevard. A project of this nature requires a capital project fund. The proposed budget ordinance will establish a project fund in the amount of $850,000. It is requested $30,000 be transferred from the General Fund to cover engineering-related services, and $820,000 be obtained through debt proceeds. A memo from Mr. Sabatelli with additional information is provided. (See Backup)
10. Consider Adopting a Resolution for a Declaration of Intent to Reimburse the Garage Relocation Project.
As referenced in the previous item, the upcoming budget proposes funds for the relocation of the city’s garage facilities. In addition to establishing a project fund, a declaration of intent to reimburse needs to be adopted prior to or within 60 days of payment of the expenditures to be reimbursed. A memo from Mr. Sabatelli is attached. (See Backup)
11. Consider Adopting a Budget Ordinance Amendment for the General Capital Projects Fund.
The IT Division has recommended the City’s virtual server hosting infrastructure be consolidated to the Police Department’s main facility on George Street. Such a consolidation will yield long-term cost savings. The investment to implement this consolidation in FY2018-19 is $115,000. If the infrastructure is not consolidated and a status-quo approach is maintained, larger capital expenditures will be needed and the cost of annual maintenance contracts will rise. The need for the consolidation and consequences of not proceeding are outlined in the attached memo from Tony Gatlin, IT Manager. (See Backup)
12. Consider Adopting a Budget Ordinance Amendment for the FY2017-18 General Fund Operating Budget.
This budget ordinance amendment appropriates $30,000 to be transferred to the Garage Relocation Project Fund to cover engineering services that have already been incurred. It also appropriates $115,000 to the General Capital Projects Fund to cover expenses related to the virtual server hosting infrastructure project that is detailed in the previous item. A memo from Mr. Sabatelli is attached. (See Backup)
(a) Nancy Gray has resigned from the Historic Preservation Commission as a result of relocating to a different city. Alderman Kinsey is asked to make an appointment to fill this vacancy. (See Backup)
(b) Richard Frye has submitted a letter of resignation from the Historic Preservation Commission. Alderman Aster is asked to make an appointment to fill the remaining term of Mr. Frye’s seat, which will expire on May 15, 2019. (See Backup)
(c) Jim Morrison’s seat on the Historic Preservation Commission will expire on May 15, 2018. This is his second term, and he is ineligible for reappointment at this time. Alderman Odham is asked to make a new appointment to serve for a three-year term. (See Backup)
(d) Tripp Eure’s seat on the Historic Preservation Commission will expire on May 15, 2018. This is his second term, and he is ineligible for reappointment at this time. This is a rotating seat, and it is Ward 2’s turn to make the next appointment. Alderman Harris is asked to make this appointment. (See Backup)
(e) James Herring’s seat on the Historic Preservation Commission will expire on May 15, 2018. This is Mr. Herring’s first term, and he is eligible for reappointment. This is a rotating seat, and it is Ward 6’s turn to make the next appointment. Alderman Odham is asked to consider reappointing Mr. Herring or make a new appointment to fill this seat. (See Backup)
(f) Bill Frederick’s term on the Firemen’s Museum will expire on April 22, 2018, and he is interested in continuing to serve in this capacity. This is a rotating seat, and Alderman Best is asked to consider making this reappointment or a new appointment. (See Backup)
(g) David Picken’s term on the Firemen’s Museum will expire on April 22, 2018. This is a rotating seat, and Alderman Odham is asked to consider reappointing Mr. Picken or to make a new appointment to fill this seat. (See Backup)
(h) Gary Lingman’s seat on the Firemen’s Museum will expire April 22, 2018. This is a rotating seat, and Alderman Bengel is asked to consider reappointment Mr. Lingman or to make a new appointment to fill this seat. (See Backup)
14. Attorney’s Report.
15. City Manager’s Report.
16. New Business.
17. Closed Session.
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