To: Mayor and Board of Aldermen
From: Mark A. Stephens, City Manager
Date: September 20, 2017
Re: September 26, 2017 Agenda Explanations
1. Meeting opened by Mayor Dana E. Outlaw. Prayer Coordinated by Alderman Kinsey. Pledge of Allegiance.
2. Roll Call.
3. Consider Approving a Proclamation for the 2017 Banquet of the Craven County Branch of the NAACP.
Al Barfield has requested a proclamation recognizing the 2017 Banquet of the Craven County Branch of the NAACP. (See Backup)
4. Approve Minutes.
Minutes from the September 12, 2017 meeting are provided for review and approval.
5. Presentation of Longevity Certificates.
Employment service is recognized at five-year increments. A roster is enclosed of all employees who are eligible to receive a service certificate for the period of January – July 2017. Some of these employees will be present at the meeting, and certificates will be on hand for the Mayor to present. Sonya Hayes, Director of Human Resources, will be available to assist with the presentation. (See Backup)
6. Discussion of Potential Agreement with Martin Marietta
A potential agreement with Martin Marietta will be discussed and direction will be sought from the Board. (See Backup)
7. Consider Adopting a Resolution Initiating the Upset Bid Process for 214 Lawson Street.
(Ward 1) An offer of $1,125.00 has been received from Mack Investments, LLC for the purchase of 214 Lawson Street. The offer presents 25% of the tax value, which is $4,500.00. This property is a vacant lot that was acquired by the City and Craven County in August 2016 through tax foreclosure. At the time of foreclosure, taxes were due in the amount of $141.64 to the County and $112.51 to the City. The County incurred $3,168.57 in foreclosure costs. If no other bids are received and the property is sold for the initial offer, the City will not receive any proceeds from the sale, but will be reimbursed the cost of advertising the offer. A memo from Brenda Blanco, City Clerk, is attached along with an estimate of the division of proceeds. (See Backup)
8. Conduct a Public Hearing and Consider Adopting a Resolution Approving a Development Agreement and Partial Reimbursement of Public Infrastructure Costs with NC New Bern, LLC.
(Ward 6) US 17/Dr. MLK, Jr. Blvd., Glenburnie Road, and Trent Road are designated gateways into the City. All three roads have been controlled and maintained by NCDOT until recently when the City secured control of Trent Road. NC New Bern, LLC has acquired property within the area of these roads and is building a retail shopping center that will address the City's needs for shopping, employment and other activities. As part of the plan for this shopping center, a new, fully-signalized intersection and other transportation improvements are proposed, which will benefit the citizens of New Bern. NC statutes give the City authority to pay NC New Bern for construction of public intersection and roadway improvements. The proposed agreement states the City will pay $660,000 for road improvements after completion of Phase 1 of the project, and $800,000 after Phase 2 of the project is completed and the certificate of occupancy is issued. Before considering adoption of the resolution to approve this agreement, a hearing needs to be held to attain feedback from the public. (See Backup)
9. Consider Adopting a Resolution Authorizing the City Manager to Enter Into and Execute Agreements and Contracts with NCDOT for 5303 Federal Transit Administration Planning Funds.
On behalf of the New Bern Area Metropolitan Planning Organization, the City has been identified as the direct recipient of Section 5303 Federal Transit Administration Urban Planning Funds. These funds are managed by NCDOT’s Public Transportation Division. In order to receive the funds, the Board of Aldermen must adopt a resolution authorizing the City Manager to sign a Grant Agreement with NCDOT. The total allocation for FY2017-18 is $25,000, which reflects a Federal and State share of $22,500 and a local share of $2,500. The local share will be provided by the jurisdictions participating in the New Bern Area MPO as follows: New Bern $1,387.00; River Bend $148.50; Trent Woods $203.50; Bridgeton $21.00; and Craven County $740.00. These local shares are based on percentages of the 2010 Urbanized Area population data. A memo from Kim Maxey, Area MPO Planner/Interim Administrator, is attached. (See Backup)
10. Consider Adopting a Resolution Approving a Covenant of Use, Purpose and Ownership Document for the Property at 205 First Street.
(Ward 3) With respect to the City Market-Workforce Development Training Center at 205 First Street, the EDA requires the execution and recording of a Covenant of Use, Purpose and Ownership. This document restricts the use of the premises to the purposes specified in the EDA grant. As you may recall, this was pulled from the previous agenda as the survey and property description had not been received and, therefore, Exhibit A of the Covenant was incomplete. As of today, the survey is still not in hand, but it is anticipated to be received prior to the Board meeting on the 26th. (See Backup)
11. Consider Adopting a Resolution Accepting for Maintenance the Streets and Storm Drainage Infrastructure within Arcadia Village Subdivision.
(Ward 6) Neuse Builders of New Bern, Inc. has completed all drainage and street improvements within Arcadia Village. Public Works has inspected the infrastructure and determined the drainage and street components are in compliance with the City’s street construction policies and ordinances. It is recommended the drainage infrastructure and Corinth Drive, Pella Lane, Sardis Lane, Scamozzi Drive, Shadow Brook Lane, and Sparta Way be accepted by the City for maintenance. A memo from Matt Montanye, Director of Public Works, is attached. (See Backup)
12. Consider Adopting a Resolution Accepting for Maintenance the Streets and Storm Drainage Infrastructure within Pinecrest Estates, Section Two.
(Ward 4) Rick Scheper has completed all drainage and street improvements within Pinecrest Estates, Section Two. Public Works has inspected the infrastructure and determined the drainage and street components are in compliance with the City’s street construction policies and ordinances. It is recommended the drainage infrastructure and Christian Court, Delesa Court, and Midyette Avenue be accepted by the City for maintenance. A memo from Mr. Montanye is attached. (See Backup)
13. Consider Adopting a Resolution Authorizing the Installation of Street Lights on Taylor Street and Near the Intersection of Highway 55 and Highway 43.
(Wards 4 and 5) The Pleasant Hill Community Watch Group has requested additional street lighting at the intersection of Highways 55 and 43 near Washington Post Road, and Alderman Kinsey requested additional lighting along Taylor, Karen and Powell Streets. Upon evaluating these requests, it was determined the intersection of Highways 55 and 43 did not meet the standards for roadway lighting, and additional lighting is needed. Taylor, Karen and Powell Streets were found to be in compliance with the roadway lighting standards, but the New Bern Police determined an additional light on Taylor Street would enhance public safety. The Electric Department has estimated costs associated with the installation of these lights to be $1,587.16. A monthly cost of $505.15 will be incurred by Public Works for the utility bills. Please refer to the attached memo from Carl Toler, Acting Director of Public Utilities, for any additional information. (See Backup)
14. Consider Adopting a Budget Ordinance Amendment for FY2017-18 Operating Budgets.
This budget ordinance amends the FY17-18 operating budgets for the General, Grant, and Water and Sewer Funds. The amendments include an appropriation of $660,000 for a portion of the NC New Bern, LLC development agreement for roadway improvements, $6,000 to the Governing Board’s budget to cover costs related to correcting the codification of ordinances due to untimely submissions to MuniCode in 2014, and $230,000 for the infrastructure improvements provided for in the development agreement with Gaston Boulevard Infrastructure, LLC. Additionally, the amendment also appropriates funds and recognizes offsetting funding sources in the current fiscal year that were not completed as of June 30, 2017, and accounts for revenues of purchase orders previously rolled forward; these include a $2,000 grant from Walmart for National Night Out, $6,500 from the CarolinaEast Foundation for fitness equipment at the Stanley White Recreation Center, $3,242 from the NC Governor’s Highway Safety grant program for a police patrol vehicle that was not included in prior rollovers, and $6,769 from the Highway Safety Grant Program for equipment to support the bike safety program. A memo from J. R. Sabatelli, Director of Finance, is attached. (See Backup)
15. Consider Adopting a Budget Ordinance Amendment for the 2017 Roadway Improvements Project Fund.
The 2017 Roadway Improvements Project was established by the Board on July 11, 2017. This budget ordinance appropriates $1,460,000 to the Trent Road/MLK roadway improvements pursuant to the development agreement with NC New Bern, LLC. This will be funded with a $660,000 transfer from the General Fund and $800,000 from debt proceeds. A memo from Mr. Sabatelli is attached. (See Backup)
16. Consider Adopting a Resolution Approving a Declaration of Intent to Reimburse for the 2017 Roadway Improvements Project.
A declaration of intent to reimburse was adopted on July 11, 2017 in the amount of $250,000 for the 2017 Roadway Improvements Project. After increasing the project to include $800,000 of financing for the Trent Road/MLK improvements provided for in the development agreement with NC New Bern, the total financing is now anticipated to be $1,050,000. The proposed declaration reflects the updated amount. A memo from Mr. Sabatelli is attached. (See Backup)
Sarah Afflerbach’s second term on the Board of Adjustment ended June 30, 2017. She is ineligible to serve again at this time. Alderman Taylor is asked to make a new appointment that will fill this vacancy. The appointee will serve a three-year term. (See Backup)
18. Attorney’s Report.
19. City Manager’s Report.
20. New Business.
21. Closed Session.
INDIVIDUALS WITH DISABILITIES REQUIRING SPECIAL ASSISTANCE SHOULD CALL
639-7501 NO LATER THAN 3 P.M. THE DATE OF THE MEETING