Agenda Explanations 

Memo to:     Mayor and Board of Aldermen
From:           Mark A. Stephens, City Manager
Date:            April 18, 2017
Re:               April 25, 2017 Agenda Explanations 

1.  Meeting opened by Mayor Dana E. Outlaw. Prayer Coordinated by Alderman Odham. Pledge of Allegiance.
2.  Roll Call.
Consent Agenda
3.  Consider Adopting a Proclamation for Civitan Month.
Pat Drake with Tryon Civitan has requested a proclamation recognizing April as Civitan Awareness Month.  (See Backup)
4.  Consider Adopting a Resolution Calling for a Public Hearing on Proposed Changes to Articles IV and VI of the Land Use Ordinance.
In 2014, approved changes to the Land Use Ordinance were not timely relayed to Municode for incorporation into the City’s Code of Ordinances.  As a result, several changes made thereafter did not coincide with the codified ordinances.  To rectify this, the Board will need to approve revisions to the Land Use Ordinance.  The revisions will not change any rules or regulations, but will simply allow Municode to incorporate the changes previously made by the Board and match the paper copies of the ordinances with the Code of Ordinances.  Since this action relates to the Land Use Ordinance, the revisions require a public hearing followed by Board approval.  A memo from Brad Sceviour, Planner, is attached along with the resolution calling for the public hearing and a proposed copy of the Ordinance outlining the needed revisions.  (See Backup)
5.  Consider Adopting a Resolution Calling for a Public Hearing on Proposed Changes to Articles II and XXII of the Land Use Ordinance. 
(Ward 6) Stephen Cella of Cella Ford has requested aluminum composite material (“ACM”) be added to the Land Use Ordinance as a permitted sheathing material within the U.S. Highway 17/Dr. Martin Luther King Jr. Boulevard Corridor.  On April 4, 2017, the Planning and Zoning Board unanimously approved adding ACM to the list of permitted sheathing materials as well as the definition of ACM to the Land Use Ordinance.  However, all changes to the Land Use Ordinance must be approved by the Board of Aldermen.  Therefore, the Board is asked to call for a public hearing on May 9, 2017 to receive public comments and to consider approval of the request.  A memo from Morgan Jethro, City Planner, is attached along with a copy of Mr. Cella’s application.  (See Backup)
6.  Consider Adopting a Resolution Calling for a Public Hearing on the Fiscal Year 2017-18 Budget.
The proposed budget for FY2017-18 will be presented by the City Manager at the April 25th meeting.  Budget work sessions are scheduled for May 2nd and 3rd beginning at 5 p.m.  The proposed resolution will call for a public hearing to be held on May 9th to receive comments from the public regarding the proposed budget. (See Backup)
7.  Consider Adopting a Resolution Closing Streets for the Annual Police Officers Memorial Ceremony on May 9, 2017.
(Ward 1) The New Bern Police Department will be holding its annual Police Officers Memorial Ceremony on Tuesday, May 9, 2017 from 9-11 a.m.  The ceremony will begin at the Police Department, but will proceed to Don Miller Park and Alexander Thalmann Field.  To accommodate the ceremony, the 500-600 blocks of Queen and George Streets will need to be closed.  A memo from Thurman Hardison, Director of Parks and Recreation, is attached. (See Backup)
8.  Approve Minutes.
Minutes from the April 11, 2017 regular meeting are provided for review and approval.
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9.  City Manager’s Presentation of Fiscal Year 2017-18 Budget.
Mark Stephens, City Manager, will distribute copies of the proposed budget for Fiscal Year 2017-18 and will share a PowerPoint presentation to spotlight significant areas within the budget.  (See Backup)
10. Presentation and Discussion of Relocation of Water Resources Facilities.
(Wards 4 & 5) Jordan Hughes, Acting Director of Public Utilities, will display a PowerPoint presentation on the possible relocation of the Water Resources facility.  After previously presenting the Board with information on this project, staff was directed to evaluate the options for re-purposing the current facility located on Neuse Boulevard.  Mr. Hughes will review those options. (See Backup)
11. Consider Adopting a Resolution Authorizing the Submission of a NC Parks and Recreation Trust Fund Grant Application.
(Ward 4) Approval is sought for the submission of a grant application to the NC Parks and Recreation Trust Fund (PARTF) for development of the HJ MacDonald School/Community Park.  The deadline for the grant application is May 1, 2017.  The anticipated budget for the project is $353,528, which would require a 50% match of $176,764.  Staff will attempt to obtain additional grants to fund the required match.  Of note, the project is contingent upon a site-control agreement between the City and Craven County Board of Education.  A memo from Mr. Hardison is attached.  (See Backup)
12. Consider Adopting a Resolution Initiating the Upset Bid Process for 815 Miller Street.
(Ward 2) Robert L. Savage has offered $1,000.00 for the purchase of a vacant lot located at 815 Miller Street.  The property has a tax value of $4,000.00, and the offer represents 25% of this value.  The City acquired the property in 2003 by private donation.  If the offer is accepted, it will be advertised as required by state statute.  If no additional bids are received and the property is sold for the initial offer, the City would net approximately $750-$800 after paying for the legal advertisement.  A memo from Brenda Blanco, City Clerk, is attached along with a copy of the offer, a map and picture of the property, and the tax card reflecting the value. (See Backup)
13. Consider Adopting a Resolution Initiating the Upset Bid Process for 1104 I Street.
(Ward 1) An offer of $1,500.00 has been received from Wendell Evans for the purchase of 1104 I Street.  The property is a vacant lot acquired by the City and Craven County in March 2008 through tax foreclosure.  This offer represents 37.5% of the tax value, which is $4,000.00.  If the offer is accepted, it will be advertised as required by state statute.  If no additional bids are received and the property is sold for the initial offer, the City would net approximately $646.12 and Craven County would net approximately $853.88.  A memo from Mrs. Blanco is attached along with a copy of the offer, a map of the property, and the tax card. (See Backup)
14. Consider Adopting a Resolution to Sell 1308 Garden Street.
(Ward 5)  On March 14, 2017, the Board approved a resolution to initiate the upset bid process for 1308 Garden Street after receiving an offer of $12,000.00 from Jesse Bryant.  The offer was advertised as required by state statute, but no upset bids were received.  The property is owned jointly by the City and Craven County after being recently acquired in December 2016 through tax foreclosure.  The offer represents approximately 28.07% of the tax value, which is $42,750.00.  The property contains a residential structure in need of repair, and Mr. Bryant is aware the structure will need to be brought up to minimum housing code standards.  If the property is sold to Mr. Bryant for $12,000.00, the City will receive $4,909.64 and Craven County will receive $7,090.36.  A memo from the City Clerk is attached along with supporting documentation. (See Backup)
15. Consider Adopting a Resolution to Sell 1401 Jarvis Street.
(Ward 5) A resolution initiating the upset bid process for 1401 Jarvis Street was adopted on March 14, 2017 after the City received an offer of $2,000.00 from Anthony Tankson.  The offer was advertised as required by state statute, but no upset bids were received.  This offer represents 50% of the tax value, which is $4,000.00.  The property is a vacant lot owned jointly between Craven County and the City.  It was acquired in March 2008 through tax foreclosure.  If the sale of the property is approved, the City will receive $470.56 from the proceeds of the sale, and the County will receive $1,529.44.  A memo from Mrs. Blanco is attached along with supporting documentation. (See Backup)
16. Consider Adopting a Resolution Approving the Installation of Additional Street Lights.
(Wards 1 & 2)  Residents have requested additional street lights around the perimeter of Craven Terrace along Roundtree Street, Cedar Street and Miller Street.  The Department of Public Utilities evaluated the requests and determined one additional street light is necessary on Roundtree Street in order to comply with the American National Standard Practice for Roadway Lighting.  Additionally, the New Bern Police Department conducted further evaluations and determined two additional street lights are necessary on Miller Street to enhance public safety. Installation of the lights will cost $1,531.43, and the monthly utility charge will be $25.32.  A memo from Jordan Hughes, Acting Director of Public Utilities, is attached along with a map outlining the location of the new lights. (See Backup)
17. Consider Adopting a Resolution Establishing the Nomination Methodology for Directors of Friends of the Firemen’s Museum, Inc.
A resolution was adopted by the Board on November 12, 2014 establishing the nomination methodology for the directors of the Friends of New Bern Firemen’s Museum, Inc.  The Firemen’s Museum has suggested the residency requirement be lifted so individuals living outside the City limits who have an interest in serving may be permitted to do so.  Thus, the proposed resolution omits the requirement for directors to reside within New Bern’s city limits. (See Backup)
18. Consider Adopting a Resolution in Support of Collaboration to Address Inland Flooding from Major Storms.
Area cities, including Kinston, Goldsboro, and Greenville, have adopted resolutions addressing inland flooding in the eastern portion of North Carolina.  The proposed resolution indicates New Bern’s support of collaborative efforts to work with the Army Corp of Engineers and state and federal officials to address and mitigate the threat of future flooding from major storms. (See Backup)
19.  Appointment(s). 
a)    Dr. Ruth Cox’s first term on the Historic Preservation Commission will expire on May 15, 2017.  Alderman Taylor is asked to consider reappointing Dr. Cox for a second term or nominate a new appointment to fill this seat.  The appointee’s term will be for the period of May 16, 2017 to May 15, 2020. (See Backup)
b)    Willie Newkirk’s term as a director on the Friends of New Bern Firemen’s Museum Board will expire on April 22, 2017.  Alderman White is asked to consider reappointing Mr. Newkirk or nominate a new appointment to fill the seat.  The appointee will serve a three-year term from April 23, 2017 to April 22, 2020. (See Backup)
c)    Larry Collier’s term as a director on the Friends of New Bern Firemen’s Museum Board will expire on April 22, 2017.  Alderman Odham is asked to consider reappointing Mr. Collier or nominate a new appointment to fill the seat.  The appointee will serve a three-year term from April 23, 2017 to April 22, 2020. (See Backup)
d)    Tim Thompson’s term on the Historic Preservation Commission (“HPC”) will expire on May 15, 2017.   This is his second term, and he is not eligible to be reappointed at this time.  The HPC is a quasi-judicial administrative board tasked with monitoring and protecting the city’s historic and cultural resources, and appointees must have a demonstrated special interest, experience or education in history, architecture, archeology or similarly-related fields.  It is important for the appointee to have a strong background in and familiarity with New Bern’s Historic Districts.  Alderman White is asked to make an appointment to replace Mr. Thompson.  The new appointee’s term will be for the period of May 16, 2017 to May 15, 2020. (See Backup)
20. Attorney’s Report.
21. City Manager’s Report.  
22. New Business.
23. Closed Session. 
24. Adjourn.

  

 

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639-7501 NO LATER THAN 3 P.M. THE DATE OF THE MEETING