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Agenda Explanations 

To:                  Mayor and Board of Aldermen
From:             Mark A. Stephens, City Manager
Date:              July 20, 2017
Re:                  July 25, 2017 Agenda Explanations

1.  Meeting opened by Mayor Dana E. Outlaw.  Prayer Coordinated by Alderman Taylor.  Pledge of Allegiance.
2.  Roll Call.
Consent Agenda
3.  Consider Adopting a Resolution to Conduct a Public Hearing for the 2017-2018 CDBG Annual Action Plan.
The 2017-2018 CDBG Annual Action Plan provides a summary of actions, activities, and specific federal and non-federal resources to be used to address the needs and goals in the Strategic Plan section of the coming year’s Consolidated Plan.  It also serves as the City’s application for funding under the Entitlement Cities program.  New Bern’s allocation for FY2017-18 will be $223,934, which is $27,021 less than FY2017.  From that allocation, $44,780 is proposed for planning and administration, $25,154 for public services to assist agencies that provide services to the homeless and those at risk of homelessness, $128,000 for minor housing rehabilitation, $10,000 for capacity building, and $16,000 to construct affordable housing through a community-based development organization. The proposed plan has been available for public review and comment since July 11, 2017, and no comments have been received to date.  It is requested a public hearing be called for August 8, 2017 to provide a final opportunity for citizens to comment on the draft plan.  A memo from Landa Gaskins, Community Development Coordinator, is attached along with a copy of the proposed plan.  (See Backup)
4.  Consider Adopting a Resolution Closing the 200-300 Blocks of Middle Street on November 5, 2017 for MERCI on Middle.
(Ward 1) Gary Curry, Event Coordinator, and Beth Cooper, Executive Director of MERCI Clinic, have requested the 200-300 blocks of Middle Street be closed on November 5, 2017 from 1:00 p.m. to 11:30 p.m. on November 5, 2017 for MERCI on Middle.  This is a fundraising event to benefit MERCI Clinic.  A memo from Matt Montanye, Interim Director of Parks and Recreation, is attached along with a copy of the application. (See Backup)
5.  Approve Minutes.
Minutes from the July 11, 2017 regular meeting and July 18, 2017 work session are provided for review and approval.
6.  Presentation on Upcoming National Night Out Event.
National Night Out falls on August 1st this year.  Twenty communities have planned to participate, and Chief Summers will describe the events that are scheduled.  (See Backup)
7.  Consider Adopting a Resolution Soliciting Offers for 408 Hancock Street and 409 New Street.
(Ward 1) At the June 13, 2017 Board meeting, the Board voted to offer the property at 408 Hancock Street and 409 New Street as a “bundle” and establish a minimum bid of $559,000.  In an effort to market the property, the Board also voted to wait 90 days before opening any bids.  The proposed resolution simply reduces this decision to writing and specifies the 90-day period expires on September 13, 2017.  (See Backup)
8.  Consider Adopting a Resolution Approving an Electric Service Agreement for Economic Development Rate with Hatteras Yachts.
(Ward 5) In an attempt to attract and promote growth of new and existing customers, the City has developed economic development rates for electric service.  These rates are temporary in nature and reduce the operating expense of the new or expanded facility for a specified period of time.  Under the economic development rate, the City delays recuperation of its infrastructure costs to serve the customer and covers the cost of power supply and maintenance only.  Over the past several years, Hatteras expanded its operations to add the Cabo Yachts line.  In discussing with current leadership at Hatteras, additional expansions are being proposed over the next several years that will increase the electrical load and add additional employees making Hatteras eligible for Rate #4 under the economic development rate.  The rate will be provided for a five-year period per the agreement.  A memo from Carl Toler, Interim Director of Public Utilities, is attached. (See Backup)
9.  Consider Adopting a Resolution Authorizing the Acceptance of Grant Funds from the Harold H. Bate Foundation, Inc. for the City Market-Workforce Development Training Center Grant Project.
(Ward 1) The City has been notified by the Harold H. Bate Foundation that it has been awarded a $25,000 grant for the City Market-Workforce Training Development Center.  The grant requires matching funds and must be accepted within 30 days of notification.  The resolution authorizes the City Manager to accept the grant on behalf of the City. (See Backup)
10. Consider Adopting a Budget Ordinance Amendment for the City Market-Workforce Development Training Center Grant Project Fund.
(Ward 1) This budget amendment recognizes the $25,000 grant from the Harold H. Bate Foundation as well as a $50,000 contribution commitment from Craven 100 Alliance for the City Market-Workforce Development Training Center project.  A memo from J.R. Sabatelli, Director of Finance, is attached. (See Backup)
11. Consider Adopting an Ordinance to Amend Article I of Chapter 14 for Alcohol Sales.
Governor Roy Cooper recently signed legislation that gives municipalities and counties the option to permit the sale of alcohol on Sundays beginning at 10 a.m.  Previous legislation prohibited the sale prior to 12 noon on Sunday.   As you recall, the Board considered this issue at its July 11th meeting.  A motion to amend the City’s ordinance to permit the earlier sales was made by Alderman Odham, but it died for lack of a second.  Now that some of you have received input from your constituents, the matter is presented before you for reconsideration.  (See Backup)
12.  Appointment(s). 
a)    Phil Urick’s appointment to the Police Civil Service Board expired on June 30, 2017.  Appointments are made at large by the Board of Aldermen, and the appointee will serve a two-year term. (See Backup)
b)    Sarah Afflerbach’s second term on the Board of Adjustment ended June 30, 2017.  She is ineligible to serve again at this time.  Alderman Taylor is asked to make a new appointment that will fill this vacancy.  The appointee will serve a three-year term. (See Backup)
c)    Alfred Barfield’s first term on the Board of Adjustment expired on June 30, 2017.  Mayor Outlaw is asked to consider reappointing Mr. Barfield, or in the alternative, make a new appointment.  The appointee will serve a three-year term. (See Backup)
d)    Beth Walker’s term on the Board of Adjustment expired June 30, 2017.  Ms. Walker has served for two terms and is ineligible to serve again at this time.  Alderman Kinsey is asked to make a new appointment to fill this vacancy.  The appointee will serve a three-year term. (See Backup)
13.  Attorney’s Report.
14.  City Manager’s Report.
15.  New Business.
16.  Closed Session. 
17.  Adjourn.